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Notice To MV Members Of 2017 AGM + Special Resolution (Amend Rules Of Association)

13 Nov 2017

Dear Music Victoria Members,

The Annual General Meeting of Contemporary Music Victoria Inc. ('Music Victoria') will be held at the offices of Music Victoria, Level 1, 49 Tope Street, South Melbourne, Victoria, 3205 from 6:00pm sharp, Thursday 7 December 2017 (doors from 5.30pm).

All current financial members of Music Victoria are welcome and encouraged to attend. If your membership has lapsed, you must renew by Wednesday 22 November 2017 if you wish to attend or vote at the AGM.

Members of Music Victoria who are financial members as at 23 November 2017 are eligible to vote in the election of members of the Committee of Management ('Board'). Note there is one vote per membership (e.g. one vote per individual membership, and one vote if you have a band, small business, non-profit, corporate, gold or platinum membership).

Members will be able to vote on the election of four (4) members to the Board.

Members will also vote on amendments to the Rules of Association of Music Victoria ('Rules'), namely updating the Rules to refer to committee members/directors of Music Victoria, collectively, as 'the Board', instead of 'Committee of Management'.

Music Victoria annual reports and a copy of the proposed amended Rules will be circulated to members and published on the Music Victoria website in advance of the AGM.

Yours sincerely, 


Patrick Donovan
Chief Executive Officer, Music Victoria
(03) 9686 3411
info@musicvictoria.com.au


Becoming a Music Victoria Board Member:
  • Be a current financial member of Music Victoria
  • Complete a form with the signatures of two other Music Victoria members (download here)
  • Include a short biography (100-200 words) 
  • Deadline for nominations 6.00pm Thursday 23 November 2017
  • Nominees are invited to deliver a short (2min) presentation to members at the AGM prior to the vote
If you are unable to attend the AGM, however still wish to vote, current financial members are entitled to appoint a proxy to attend and vote on their behalf at the AGM. A proxy form is available fordownload here and must be submitted by 6.00pm Sunday 3 December 2017.

TIMELINE

Monday 13 November 2017: notice of AGM and special resolution (amendment to Rules of Association) to be sent to all members
Wednesday 22 November 2017: deadline for new membership applications – to be received by 6.00pm
Thursday 23 November 2017: deadline for nominations of candidates – to be received by 6.00pm
Sunday 3 December 2017: deadline for nominations of proxies – to be received by 6.00pm
Thursday 7 December 2017: Annual General Meeting held at the offices of Music Victoria, Level 1, 49 Tope Street, South Melbourne, Victoria, 3205
AGENDA
  1. Chair's welcome
  2. Apologies
  3. Minutes of previous meeting
  4. Business arising from the minutes
  5. Chair's report
  6. CEO’s report
  7. Treasurer's report
  8. Amendment to Rules of Association
  9. Election of Board Members
    - nominees invited to make short presentation to all Music Victoria members in attendance
  10. Votes counted, successful Board Members announced
  11. Questions/informal discussion
  12. Close of meeting

 


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